95% of business related information is on paper, with the average worker printing out 45 sheets of paper per day, according to the International Data Corporation. A recent report by Price Waterhouse Cooper says that the average business makes 19 copies of each document, spending $20 in labor to file a single document; $120 in labor searching for each misfiled document; misfiling one out of every 20 documents; and spending 25 hours recreating each lost document. According to the Datapro Gartner Group, one quarter of enterprise paper documents are misplaced and will most likely never be located again. The Gartner analyst firm also expects that over 60% of server workloads will be virtualized within the next five years. The ‘Cloud’ technology allows files to be accessed from anywhere once stored one the Cloud, eliminating the need for a worker to have physical access to files.
With so much paper flying around, literally, it is a smart idea for any business to consider jumping off the page and working on a Cloud server. The ability to put a document in the scanner, make a digital copy of the file, and have access to it in seconds is a huge boost in productivity as well as convenience. Instead of searching around the office for a specific file to find a certain document, you can easily put the document through a scanner and use a digital filing system to find the document in less than a minute. This can be done by using laptop scanners in a mobile environment or, for individuals looking to better organize their business contacts, a business card scanner could be extremely helpful. The other advantage to using a scanner is that, no matter where you are, your files can be accessed without having to go back to the file cabinet or office to track down that one piece of information that is vital to the task at hand. To learn more, read this.